26 July 2007

Interview Questions on Oracle HRMS - Assignments

QUESTIONS & ANSWERS

---------------------

1. How do you change the Secondary Assignment to become the Primary Assignment?

To make a secondary assignment the primary assignment, follow the steps

listed below:



Answer

------

Responsibility = Must be a HRMS Responsibility

Navigation = People ->Enter and Maintain -> Assignment

Form Name = PERWSEMA or PERWSHRG (Assignment)

1. Sign into Oracle Applications and navigate to the

Assignment form by clicking on People ->Enter and Maintain.

2. Query an employee and click on the [Assignment] button.

3. Date-track to the date you want the change to take affect.

4. Query back the relevant secondary assignment.

5. In the alternate region, select Miscellaneous.

6. Make sure the 'Primary' flag is marked and save the record.

Note: Some times you have to exit the application and come back in to view the changes to the record.



2. How do you end a Secondary Assignment?



Answer

------

Set your effective date to the actual termination date for the assignment and

update the assignment status to End or Terminate Assignment as follows:

Responsibility = Must be a HRMS Responsibility

Navigation = People ->Enter and Maintain ->Assignment

Form Name = PERWSEMA or PERWSHRG (Assignment)

1. Sign into Oracle Applications and navigate to the

Assignment form by clicking on People ->Enter and Maintain. Query an

employee and click on the [Assignment] button.

2. Date-track to the date you want the change to take affect.

3. Query back the relevant secondary assignment.

4. In the Status field, select End or Terminate Assignment from your

list of values.

For example, if you want to terminate the assignment on the 1st of June

you would date-track to the 1st of June and perform the above steps.

-- Use Status = End, if all pay processing for the assignment is finished.

This makes your effective date the assignment's final processing date,

after which no further processing for the assignment can occur.

-- Use Status = Terminate Assignment, if further pay processing of

the assignment is required after the date the assignment ends.



3. How do you input Default Expense Codes for Payables in a full install of HR?



Answer

------

Value is input through Purchase Order Information stacking (alternate) Region

on Assignment form (PERWSEMA or PERWSHRG).

Responsibility = Must be a HRMS Responsibility

Navigation = People ->Enter and Maintain ->Assignment

Blue pull-down menu - alternate region

Select Purchase Order Information. Form Name = PERWSEMA or PERWSHRG (Assignment)

This option only appears in the alternate region when Oracle Financials are

installed.



4. Using a secure user responsibility you are receiving an error on the People

Form(PERWSEPI)and assignment form (PERWSHRG).Value XX is invalid.*XX can be

any number.



Answer

------

The error message is produced when the GRE assigned to the employee's

assignment record is not in the secure user's security profile. Therefore the

secure user has not been given access to this GRE. To confirm, using a "view

all" responsibility, navigate to the assignment form and display the GRE

information for the employee.

Please Note: If you use the secure user responsibility, you will not be able to

see the GRE. The List of Values is controlled by the security profile.

People ->Enter and Maintain

Query back employee

Hit <Assignment>

GRE's and other data

Note the GRE Name.

Now switch your responsibility to the secure user and navigate to

Work Structures ->Organization ->Description

You will not be able to query the GRE assigned to the employee, because your

secure user has not been given access to it.

The secure user must either be given access to the GRE via the security

profile, or the employee must be assigned to a GRE already accessible by the

secure user.



5. You are entering information on the employee assignment screen PERWSEMP. Upon saving

the employee assignment you get the following error: 'Please Choose a Valid Combination?

What is the cause of this error?

Responsibility = Must be a HRMS Responsibility

Navigation = People ->Enter and Maintain

Enter employee information

Go to Assignment and enter data SAVE receive error Please Choose a Valid Combination



Answer

------

When defining the Key Flexfields, Allow Dynamic Insertion must be checked.

In this situation it was the Flexfield People Group which did not check the

Allow Dynamic Insertion checkbox..



6. What is the possible reason for the system hanging on the Assignment Form? For instance,

you are in the Assignment form and date-track to an earlier date. You then make any change

and try to save but the system hangs.



Answer

------

One of the possible reasons this is occurring is the element link

created was not date-tracked correctly. The element and link are both in

date-track tables. The person that this problem is occurring for probably had

an API insert this element to a person before the link's dates.

You should check to see if the link was created after the element being applied

to this person. Navigation: Total Compensation > Basic > Link. You can check the link start date by going

to the Alternate Region and clicking on the Miscellaneous tab.

You must remove the element from the person and correct the link by end-dating

the link and re-creating another one.

Another possibility would be to remove the element from the person, thereby

freeing the link to be removed and correctly inserted with the correct date.



7. When a new employee is created in HR, an assignment record is created by default - with an

organization, location and Assignment status.Can this be stopped, so that the user can create

an assignment when they are ready with all the information for the assignment?



Answer

------

Information for the assignment is automatic. This is the functionality

of the product and the defaults are tied to the Responsibility. HR

Security Profile pulls the Business Group, the location defaulted is the

location for the Business Group.



8. How do you create an employee who is currently an applicant? You are trying to hire

an employee who is currently recorded in the system as an applicant. You receive the

following error: APP-52347: The hire date is outside the DD-MON-YYYY and 31-DEC-4712



Answer

------

The status of the application must be changed to Accepted before the

applicant can be changed to an employee. Once that is completed, you

cannot hire the employee on the same day that the application is

accepted. Datetrack forward one day to complete the transaction or

datetrack back one day to set the application status to accepted and

then reset to today to hire the employee



9. How do you add the GRE and Other Data Tab back to the Assignment Form? After applying

PER.G unable to open the GRE and Other Data Tab on Assignment Form.



Answer

------

Verify that your Profile Option: Flexfields: Open Key Window is set to "Yes".

System Admin/Profile/System

Responsiblity: US HRMS Manager

Option: Flex%Open%Key%



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